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Equipment This plan builds in the reexamination of technology on a continual basis so that the organization can avoid the patchwork of technology that it has created in the past. In other words, the plan is continually reworked to create a viable cohesiveness in its implementation of new technology. The first phase of this technology plan is to introduce new equipment into the central office. This new equipment is intended to immediately eliminate the technological stagnancy that currently exists. This first phase we have labeled the "iMac Solution". Two new iMacs will be introduced, one to the front desk which houses the Arts/Mail database and the other to the Development Office which houses donor lists. The computers that currently exist in those areas will be phased out. The production office of Arts/Mail will receive new equipment in this first phase as well. A G4 with DVD drive and the ability to reburn disks, a two-page monitor and a new printer will all be introduced into the production office. The first phase has an estimated cost of $9,000. The second phase of the technology plan was created to methodically introduce the equipment that will allow for a server-based office network that will handle both Macintoshes and PCs and will allow each computer user access to the Internet. However, because our central databases need to be re-designed to a PC format this is only a portion of phase II. The key components of this phase are a total of six Dell PCs, one of which will have the capacity to act as the network server, two printers (one b/w; one color), a sixteen port hub, DSL connector, and most important, training. This phase also integrates wiring for the network, virus protection, software donations and other useful office environment tools. Furthermore, the office will address the ergonomic necessities of all workstations to ensure that employees work in a safe computing environment. This phase has an estimated cost of $70,000. Phase II will not require a service contract because the Dell hardware/software package that we have chosen includes next day in-person service. Arts/Boston will not lease any computer equipment. Phase II Part B, following the ACCESS database redesign, introduces two additional PCs, a CDRW Drive, a scanner and other miscellaneous equipment that would complement the technology introduced. The staff technology team will publish an office computer rules/suggestion sheet to address any potential questions or challenges. With the completion of phase III the main office should be functional for at least three years. Issues will be addressed on a continual basis and updates scheduled accordingly.
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